Some vendors prefer to receive checks in the mail. Melio lets you send paper checks quickly and easily - you do not need your vendor to sign up or share bank info.
In this guide, you’ll learn how to pay a vendor with a paper check through Melio.
How to pay your vendor with a paper check
1 - Select +New payment. This button is available on any Pay dashboard tab.
Alternatively, you can select Create a bill from the Bills tab.
2 - In the Bill details, fill in the Vendor business name field.
3 - Select +Add new vendor.
If you want to pay an existing vendor and change the payment delivery method to a paper check, review this article for instructions.
4 - Submit the payment details: Amount, Payment frequency, Due date, etc.
5 - Once submitted, select Continue to pay.
6 - Select how you want to pay.
The available options are:
- Bank account
- Card
Then, select Continue.
7 - From the list of payment delivery methods, select Paper check.
8 - Fill in paper check details:
- Name on check
- Delivery address
Then, select Continue.
9 - Select the date for your payment to be sent from the calendar that appeared.
11 - Depending on the selection, you will see available delivery speed options:
- Regular paper check: 5-7 business days.
- Fast paper check: 3 business days
- Overnight check: 1 business day.
Select the desired delivery speed. Then, select Continue.
What do the different markings mean?
- The payment due date is automatically set to match the deduction date.
- A suggested deduction date is highlighted in purple, but you can select another date if needed.
- The estimated payment delivery date is based on the payment method, delivery method, and deduction date you select.
- Federal holiday dates are blocked on the Melio calendar. When you try to select a date, it will display a Federal Bank Holiday.
12 - Add a memo if you want. Then, select Continue.
13 - Review all the payment details. If everything is correct, select Confirm and schedule payment.
If something is incorrect, you can return to the previous steps by selecting this icon at the top left of the screen, or select the Edit button next to the field you want to change.
That’s it. You successfully sent a paper check to your vendor.
Please note:
- All future payments to this vendor will be sent via paper check.
- If you need to change the delivery method, check this guide for instructions.
- If this is your first payment or we need more details, we’ll ask you to provide some legal information. We do this to ensure compliance and security, as we cannot process your payment without it. Learn more about how to submit these details.
You will see a confirmation page with your payment summary.
Additionally, you can select Notify vendor and set a notification email for them.