If you paid your vendor an amount that meets or exceeds the IRS reporting threshold, you must collect W-9 forms and then file a 1099 form by January 31st of every year*. For the 2025 tax year, the threshold is $600, and for the 2026 tax year, it will be $2,000.
*Note: Consult the IRS website for the most current filing deadlines and specific requirements.
The 1099 form helps the IRS track payments made to non-employees like freelancers, consultants, and independent contractors who aren't full-time employees. You can now do your 1099 e-filing by syncing your Melio data with Tax1099*.
* Standard Tax1099 fees apply
Before filing a 1099 form, you'll need to collect a W-9 form from each contractor you've paid. If you made payments to vendors in an amount that meets or exceeds the IRS reporting threshold during the previous year outside of Melio (for the 2025 tax year, the threshold is $600, and for the 2026 tax year, it will be $2,000), you will also need their W-9 form when you e-file your 1099 by syncing with Tax1099.
You can do this by following these steps:
1 - In your Melio account, create a bill for the vendor you paid outside.
3 - Request the W-9 form from the vendor through Melio. Or upload the vendor W-9 form if you already have it.
If you have paid a 1099 vendor less than the IRS reporting threshold through Melio (for the 2025 tax year, the threshold is $600, and for the 2026 tax year, it will be $2,000), but also paid them an additional amount outside of Melio for a combined total that meets or exceeds the threshold, the following steps are also applicable.
Once you have the W-9 file, you can begin syncing with Tax1099. Please see the following guide for more information.
Need to collect W-9 forms from multiple vendors? This guide shows you how to efficiently request them from multiple vendors at once.